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Separation of concerns
Nobody can enter, approve and publish the same result. Every stage is a distinct role with distinct permissions.
The workflow
Five stages, each with its own role
01
Entry
Lecturers enter or upload continuous assessment and examination scores for courses allocated to them. Score ranges validate on entry. Incomplete entries are visible before submission.
02
Departmental review
The HOD reviews, queries or approves at course level. Queries return to the lecturer with a comment thread attached to the record.
03
Faculty approval
The Dean reviews at faculty level, with visibility of distribution and anomalies.
04
Senate approval
Senate approves at institutional level. Approval is recorded with timestamp and identity.
05
Publication
Approved results become visible to students immediately. GPA, CGPA and class of degree compute automatically across semesters and sessions.
What changes
Controls that hold under audit
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Full auditability
Every score change logged with who, when and the previous value. Post-approval amendments follow their own controlled workflow.
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Automatic academic standing
Probation, withdrawal and progression computed against your senate-approved regulations, consistently, for every student.
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Transcript-ready from day one
Because results are structured and complete at approval, transcript generation is a query, not a research project.
Roles
Who does what
| Role | Can do | Cannot do |
|---|---|---|
| Lecturer | Enter and submit scores for allocated courses | Approve, publish, or amend after approval |
| HOD | Review, query and approve at department level | Enter scores, approve at faculty level |
| Dean | Review and approve at faculty level | Enter or alter individual scores |
| Senate | Approve at institutional level, release results | Enter scores |
| ICT | Configure grading scales and course allocation | Approve results at any level |
Roles and permissions are configured to your institution during implementation. The separation above is the default.
See the result engine.
We'll walk through a full approval cycle with data that looks like yours.
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